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leadership

Self reflection and journaling for leadership

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I’m often asked what young leaders can do to improve their leadership, confidence and teamwork. And for me, I would always recommend a habit that many leaders love to hate! Not many of us, in the fast paced, increasingly noisy, anxiety driven world that we live in can handle sitting quietly for 5, 10 or 15 minutes a day with the aim of thinking about our own thoughts and behaviours. Self reflection is something we all have access to. You can get started with the simplest notepad and pen.

The results of ongoing self reflection are impressive. It’s definitely worth taking note! But do you have the discipline?

Why self reflection is important for leaders

Self reflection gives you time and space to consider your actions and beliefs for the benefit of learning. It’s a way of documenting what’s happening around you and using this understanding to create meaning for the purpose of learning.

It’s a stop. A pause. A breath. Amongst all the busyness, action and noise. To observe yourself and others, to create understanding, plans and meaning for the future.

It’s an opportunity to stand back for a moment and observe yourself. It’s a brilliant quality in successful leaders – their ability to observe their own behaviour – almost as if it was another person. Most people will do it after a meeting, event or interaction. Super-practiced leaders learn to self-observe in each moment.

But it’s simple enough to begin after a meeting, event or an interaction. You can consider questions such as:

“How would other people perceive my actions?”

“How did I participate in that team meeting?”

“How did I show up?”

“How did I react and answer questions from others?”

“Was I open to the ideas and discussion or did I shut the conversation down?”

Self reflection is a skill like anything else, so it does take practice.

Ask good questions

Many people are almost scared to sit in front of a blank piece of paper and wonder what to write about. It is a common barrier to journalling.

A simple way to start is to brainstorm questions to ask yourself. They could to be the same questions that you use every day, week or month to consider. You can also include exploratory questions to get you thinking and being creative.

A great daily question, which was highlighted in the book, Flourish: A Visionary New Understanding of Happiness and Well-being by Dr Martin Seligman, can be as simple as:

“What went well today and why?”

Other daily questions could be:

“Did I accomplish what I set out to do today?”

“What did I learn from today?”

“What are my priorities?”

Ask questions to inspire possibilities, creativity and insights

In Think Like Da Vinci by Michael Gelb, he shares that Leonardo Da Vinci used notebooks to record everything! From ideas, impressions, observations and thoughts from scholars he admired, jokes and fables, philosophical musings and prophecies, pens for inventions, painting and doodling to personal finance records and letters. Seven thousand pages of Da Vinci’s notebooks existed. Michael Gelb shares that we can develop our sense of curiosity through journalling.

He suggests the 100 questions exercise. Create a list of 100 questions that you could muse on. It could be about anything. How to have more fun? How to love more? What is the meaning of life?

Create this list in one sitting and quickly. When you’ve finished your list, he suggests you review your list for themes and then find the top ten questions that intrigue you and pique the most interest. Use this as the basis of your journalling practice.

Here are the top ten questions Michael Gelb suggests as a catalyst for personal growth and fulfilment:

“When am I most naturally myself? What people, places, and activities allow me to feel most fully myself?”

“What’s one thing I could stop doing, start doing, or do differently, starting today that would most improve the quality of my life?”

“What is my greatest talent?”

“How can I get paid for doing what I love?”

“Who are my most inspiring role models?”

“How can I best be of service to others?”

“What is my heart’s deepest desire?”

“How am I perceived by: my closed friend, my worst enemy, my boss, my children, my co-workers, etc?”

“What are the blessings of my life?”

“What legacy would l like to leave?”

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Many strategies for journalling

Asking questions of yourself is an easy way to start but there are other options too. Many highly productive people have also used a technique from Julia Cameron, author of The Artist’s Way called Morning Pages.

Morning Pages is simply three pages of long hand, stream-of-consciousness writing first thing in the morning. The idea is to pick up the pen and not to put it down until you have done your three pages. You write whatever is in your head, even if you start off with writing…I don’t know what to write!

The purpose of morning pages, Julia says, is “once we get those muddy, maddening, confusing thoughts [nebulous worries, jitters, and preoccupations] on the page, we face our day with clearer eyes.”

Writing online vs writing by hand

A common question when it comes to journalling is:

“Should I hand write it or can I just type away on the computer?”

Some people might find it easier to journal on the computer – Google docs, WordPress, Medium or even Microsoft Word give you easy ways to type away your thoughts and reflections. Not to mention an easy way to store your thoughts and reflections!

But there are potential downsides of digital journalling. It may just too easy to click over to Facebook or your latest email that pops into your inbox. We spend so much time in front of screens these days that any opportunity to take habits offline might be worth considering.

There are also many benefits to writing by hand. Loads of studies have shown the diverse benefits of handwriting in relation to memory, creativity, learning and expressing ideas.

There is something satisfying about opening up and using a nicely bound journal. It’s personal, it’s therapeutic, and it may make you feel like a writer in the 1920’s in Paris!

I’m going to let you decide which one works for you. I want you to think about which one you will actually do. The journalling practice (whether it’s on a computer or not) is the one you do!! Will typing make it easier for you? Or are you keen to explore the benefits of handwriting?

Making it a Habit

So how do you make it a habit that you stick to? It’s all about the routines you use! Here are a couple of ideas for you to mix and match to find what might work best for you.

Last 10 minutes of your work day
Before you go to bed
Every Sunday night
A day once a quarter

When can you schedule it in? Is there another habit you can pair up with journalling? Self awareness is such a foundational skill for any leader. Self reflection and journalling will help your self awareness soar!

Now over to you: Let me know how you go with it in my Facebook group, Alyceum Leaders – I’d love to hear from you!

Use Gratitude to Boost Your Resilience and Leadership

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The start of the year is a useful time to reflect on the previous year and be grateful. And yet, over the last couple of years in particular, I often see comments after each year – “isn’t it great to kiss 2018 goodbye?”. There might be a few bad experiences and all of a sudden we write off the whole year as being terrible. That negativity bias definitely has a way of infiltrating our lives!

It’s been shown the act of gratitude can have a significant positive effect on our resilience and also our leadership (not to mention our health, happiness and wellbeing). It can also be trained and increased with practice!

How do we use gratitude practices to increase our sense of wellbeing, resilience and leadership?

1. Make it a ritual to look for the small wins, the tiny micro moments of joy.

Often we will do the opposite and maybe gripe at the end of the day to our partners about the times people annoyed you. Instead, make it a habit to point out to yourself and your loved ones, when things worked out.

LEADERSHIP HABIT: Start or finish a meeting with words of gratitude that you and the team can share with each other.

2. Look for micro moments of connection and make it count.

Increase your wellbeing by making it a game to get a smile out of the people you meet in everyday life. It might be doing something kind for a family member, listening to a colleague, opening the door for a stranger. Look for acts of kindness that you can practice every day and it will increase your own happiness.

LEADERSHIP HABIT: Focus on connecting with teammates. Perhaps it’s remembering a birthday, an unexpected public thank you or a saying good morning when you enter the office.

3. Create a family ritual of gratitude – get your family involved.

Perhaps it’s sharing something that you’re grateful for at the dinner table or before bed time or if you have kids in the car on the way home from school. If it’s a ritual, it will encourage people to think about and look for something to be grateful for during the day.

LEADERSHIP HABIT: Leadership starts at home. Character, integrity and authenticity is not only to be practiced in the office but also at home. In fact, it’s when we are not ‘on’ that it can be the most challenging to practice this but good to reinforce for ourselves.

4. Write it down.

This time of the year, you can use the season to choose one, three or five people who you want to thank this year and let them know what you are grateful for. Of course, you can practice this throughout the year with a thank you card. Or if you really want to level up on this, consider writing a letter to someone in your life that has had a profound effect on your career, family or life.

LEADERSHIP HABIT: Set some time aside weekly or monthly to practice writing words of gratitude to those around you – bonus points for handwritten notes!

5. Take a moment to appreciate the miraculousness of life.

The Greeks would say ‘memento mori’ which means ‘remember that you will die’ and so appreciate the preciousness of life, don’t sweat the small stuff and make every day that you are alive count!

LEADERSHIP HABIT: Let’s bring humanity back into the workplace. Share the personal triumphs within your team as well as the professional ones.

Share your favourite gratitude practices on our Alyceum Facebook page.

Ready to step into your full leadership potential?

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15 WAYS TO FIND AN NFP BOARD POSITION
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Leaders are Givers – Boost your Giving Quotient

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I am passionate about the potential that every day people have to give. I believe that we often underestimate the ability we have to influence the world for the better through our giving. In his excellent book, Give and Take, Adam Grant shows that success doesn’t come at the expense of others and in fact, the most successful leaders are generous with their time, knowledge, energy and skills. He notes there are three exchanges in the workplace – people can either act as givers, takers or matchers. Let’s explore these exchanges:

Takers – these people are only interested in what they can get personally from others.

Matchers – these people, in the vain of reciprocity, will ensure there is a balance between giving and taking.

Givers – these people just focus on giving and are tuned into how they can be of help to others without the explicit interest of getting something back in return. Of course, they do set some boundaries around their giving too as to not burnout either.

Let’s explore the ways we can give back….

Time

Time can be our most precious resource and it is also one of the simplest resources we can give. Giving our time to our family, our team and colleagues or to a worthy cause can be a brilliant gift. Often in our western culture, our time is so much more valuable than any ‘thing’ we can give. Looking for ideas? You might not need to look very far, your local primary school, aged care home, dog refuge or local charity might be looking for an extra pair of hands. If you’re in need of some ideas, check out your local Volunteering website.

Money

Donate to your favourite cause. Interestingly a philanthropist is not defined by how much money you give but one who invests careful consideration and effort into a donation (or time, money, networks or skills) to a cause that promotes humanity. You can do this individually and/or as a family. For example, the adults in my family have a Christmas ritual instead of giving presents to each other, we pool some funds and donate it to a charity that we believe in. It’s wonderful when, as part of this process, you can share with your family the causes that are meaningful to you, talk about the experience of giving and share in the outcomes of your giving.

Expertise

There are a number of ways you can give your expertise to others. You can write and blog about your experiences, you can volunteer to speak, you can mentor people you see potential in or you can become a board director for a community organsiation. Your area of expertise can be extremely valuable and not just your traditional skillsets such as legal and accounting but there are so many emerging skillsets that are so valuable on a community board these days. Consider what organisations could be over the moon happy to tap into your expertise and consider donating a couple of hours a week for a year to share your expertise.

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Goods

Declutter the house and the pantry and give your unwanted clothes, appliances and food cans. This has the dual benefit of clearing your house as well as giving much needed resources to those in need. In the throw away society that we live in, we can forget how much some of these items that we taken for granted can mean to others. Do an audit in your house and consider what don’t you need anymore and who could you give this to. There is an excellent website called givit where you can connect with who needs what and pledge to give it to a person in need.

Voice

We all have a voice to highlight causes that are meaningful to us. Use your voice to promote good causes. You can write for your workplace newsletter or personal blog, share a cause to your networks on social media and go one step further by actively engaging your networks to support a cause. This might by organising a table to a Gala event, for example. You could organise a morning tea with your friends to connect and raise an issue that is close to your hand. Consider the avenues that you can share your voice and actively use it!

According to Adam Grant’s book, be a giver and give without expectation. It might just impact your leadership!

Now over to you: How are you giving back and also giving forward? Join the conversation here.

How much time does a NFP Board position take?

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Before you read further take a moment to estimate how many hours a week/month a role on a NFP Board involves? What would be your guess?

Serving on a community board is a wonderful opportunity. When you find the right board role for you, it should energise you despite the time you devote to it. It may energise you through the tasks you are completing, the people you are working with (your fellow board directors) or the impact you are creating.

Let’s face it though, it’s really important to understand exactly the hours involved in a NFP Board position before you accept. The true answer to the time questions above is that it depends on the board, role and organisation as to many hours you need to commit.

However let me break down what the commitment could look like so you can get a sense of the components of a board role.

Board Meetings

Most Boards would meet either monthly, every second month or quarterly from 2 hours to 5 hours each. This would be your core responsibility to prepare, meet and participate. Most board meetings might require this same time again in preparing for board meetings by reading the board papers, thinking through decisions and questions. You may pose these questions to the CEO or staff before a meeting or let them know that you will ask these questions at the meeting. You may also need to prepare reports for the meeting yourself such as Sub Committee reports, Board papers with an idea or suggestion, or you may have prepared a piece of work for the Board’s consideration such an update to a policy document. Board meetings are the foundations of your board responsibility so attendance at each and every one is critical.

Sub Committee Meetings

Most Boards have Sub Committees that you would either lead or play a role in to support the Board in the work that’s required. These Sub Committees have their own Terms of Reference and meetings can occur sometime occur less often than a Board meeting for 1- 2 hours. These Sub Committees could include Governance, Audit and Risk, Financial/Budget, Fundraising, Board Nominations, Clinical Governance and Marketing and Communications as examples. Sub Committees are used to delegate work by the Board so they can focus their time at Board meetings. Sub Committees can provide information and make recommendations to the Board for action that’s needed.

Annual Strategy Session/s

Most boards may have a separate session focused on reviewing the strategy. This could involve a day or two to review the current strategy, monitor progress of the strategy or develop a new strategy. It may be an off site event where the board travels to a different location. There may also be a number of meetings to prepare for the annual strategy session too.

Leadership Responsibilities

If you hold any leadership responsibilities (Board Chair, Secretary, Treasurer, Sub Committee Chair), this will involve further hours to prepare, connect with staff or your fellow board members. Preparation could include developing reports, agendas, work with the CEO or gather information for the Board papers. And let’s not forget emails too – this is a responsibility of all board directors!

Representation

You may be called to represent the board at further meetings and events. This could include meeting various stakeholders, speaking at events on behalf of the organisation, attending networking events or meeting with donors.

Social Activities

Many organisations have a range of social activities that board directors can or must be involved with. This may give board members an opportunity to meet and speak with staff, members or recipients of their services. This could include Christmas parties, National Volunteer Week or an annual awards celebrations. Some boards may share dinner together before or after a board meeting too.

So how much does this equal to?

So a Board commitment could be anywhere between one to four days a month. This would mostly be done outside of normal working hours. In fact, in a previous Australian Institute of Company Directors NFP Governance Report, it suggested that most NFP Board members contributes 35 days a year to their board position. 35 days per year is just under 3 days a month.

So how does that sit with your expectations?

Surprised at the commitment? Ready for the commitment? It’s definitely good to know what you’re in for!